FarmBooks User Guide

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  5. Register – Reconcile

Register – Reconcile

Register – Reconcile

When you receive your bank statement and are ready to verify that all your checks and deposits have been properly entered, you may begin the bank reconciliation process.

  1. At the Register tab, click the Reconcile button or click Balances: Reconcile Bank.
    FarmBooks Register screen showing Reconcile button selected
  2. The Reconcile Bank Statement window will open. Fill out the required information and click OK.
    FarmBooks Reconcile Bank Statement window with opening and closing balance fields
  3. The next window will show a new Reconcile tab along with Register, Checks, Paychecks, Deposits, and Invoices.
    FarmBooks Reconcile tabThe un-cleared checks are shown on the left side of the window and deposits are shown on the right side of the window.
    FarmBooks Detail Register screen
    At the bottom of the window are the Opening Balance and Closing Balance amounts you entered in the previous screen.

    • The Amount Remaining is the amount of un-cleared checks and deposits. The statement is reconciled when the amount remaining is zero.
    • Clear the checks and deposits by clicking in the Clr column and making a check mark beside transactions that have cleared the bank.
    • As you clear the transactions, the total of Checks and Deposits is calculated beneath the columns so you can verify these totals against the totals on bank statement.

Menu choices for the Reconcile tab are:

New – You can enter a new check, pay check or deposit from this menu choice in the event you find a transaction that was not entered.

Edit – Edit a transaction if it is not correct. Place the cursor on the transaction to select it, and then click Edit.

Delete – Delete a transaction. Place the cursor on the transaction to select it, and then click Delete.

Mark All – Use this option to mark all transactions for either checks or deposits.

Clear All – Use this option to clear the check mark from all transactions for either checks or deposits.

Statement – Opens the Reconcile Bank Statement window to make changes to the information you previously entered in this window. The information entered in this window is shown at the bottom of the Reconcile tab.

View – When a menu selection is selected, it will have a check mark beside it. If you select Sort by Date, the transactions will be sorted by date. If Sort by Number is selected, transactions will be sorted by check/deposit number. Select Show the Check Payee to see the Payee column in the checks column and select Show Deposit Vendor to see the Vendor column in the deposit window.

Finish – Choose this option to finalize the reconciliation. When the reconciliation is final, checks and deposits that have been cleared will not appear in the reconciliation window again. This button will not be available until the amount remaining in the lower right hand corner is zero. In other words, the close button will become the finish button.

Close – Will close the Reconcile tab but not finalize the reconciliation.